About the Role
For our client, an established company operating in the duty-free and retail sector, we are seeking an experienced and highly organized Office Manager to oversee the day-to-day operation of the office and support the company’s wider commercial and retail activities.
This is a hands-on position combining office administration, inventory coordination, supplier and customer communication, retail support, and international exhibition coordination.
The company operates local retail shops with employees and also participates in international exhibitions and industry events. The successful candidate should therefore be comfortable working across different areas of the business, visiting local locations when necessary, and travelling abroad when required.
Key Responsibilities
* Manage the daily administrative and operational activities of the office.
* Monitor and coordinate inventory and stock levels, ensuring accurate records and timely replenishment.
* Communicate with local and international suppliers, including orders, deliveries, availability and general coordination.
* Handle incoming emails, correspondence and general business enquiries professionally and efficiently.
* Communicate with customers and provide administrative and operational support when required.
* Coordinate with the company’s local retail shops and employees, ensuring smooth communication between the office and store operations.
* Visit local shops, suppliers or other business locations when required.
* Assist with purchase orders, invoices, delivery documentation and general record keeping.
* Follow up on shipments, deliveries, stock movements and outstanding orders.
* Maintain organized company records, documents and administrative systems.
* Coordinate meetings, appointments, travel arrangements and other management requirements.
* Assist with the organization and preparation of international exhibitions and trade events.
* Travel abroad with the company to exhibitions when required, with business flights and related travel arrangements provided by the company.
* Support management with additional administrative and operational responsibilities as required.
Requirements
* Previous experience as an Office Manager, Operations Coordinator, Administrative Manager, or in a similar position.
* Fluent Greek and English, both written and spoken.
* Valid driving license and own private vehicle are required.
* Ability and willingness to use their own vehicle for local work-related travel when required.
* Candidates must already be legally eligible to work in Cyprus.
* The company does not provide work visa sponsorship or assistance with obtaining a work permit.
* Strong organizational and multitasking abilities.
* Experience dealing with suppliers, customers and inventory/stock is highly desirable.
* Good computer skills and confidence working with email, spreadsheets and office management systems.
* Professional communication and interpersonal skills.
* Ability to work independently, prioritize responsibilities and follow tasks through to completion.
* Comfortable coordinating with employees across multiple retail locations.
* Willingness and availability to travel internationally for exhibitions and business events.
* Responsible, detail-oriented and commercially minded.
Notes:
Standard hours: Monday–Friday, 09:00–18:00.
A schedule of 08:00–17:00 can also be considered based on mutual agreement.
Languages: Fluent Greek & English
Travel: Occasional international business travel required
This is an excellent opportunity for an experienced Office Manager looking for a varied role combining administration, retail operations, inventory management, supplier relations and international business exposure.